How to Brief an Art Supplier for a Multi-Room Project

A useful art brief gives the supplier one clear record for each proposed artwork: the room, the space it must fit, the selected design or visual direction, the finish, the quantity, and the date the room needs to be ready. Separate confirmed decisions from preferences that still need a proposal. This helps you compare quotations without assuming that two paintings described as the same size include the same frame or delivery service.

Start with a room schedule

Give each position an ID such as LR-01 for a living-room wall. Include a straight-on room photograph, the usable wall width and height, and the furniture dimensions. Mark fixed features such as lights, shelving, switches, and door clearances. A room concept is useful for discussing composition, but it is not a scale drawing or proof of a completed installation. The banner on this page is a conceptual interior mockup.

Specify the finished size

Record whether your measurement refers to the painted canvas or the outside of the finished frame. For multiple artworks, include the gaps between them. Two works measuring 24 inches wide at the outside edge, separated by a 3-inch gap, occupy 51 inches overall. Ask the supplier to confirm the final dimensions in the quote.

If the artwork will sit above a sofa, use our above-sofa sizing guide to compare proportions before specifying a size. Treat a suggested ratio as a starting point, then test an outline on the actual wall.

Name the delivery format

Write rolled canvas, stretched canvas, or framed canvas for each item. A rolled canvas needs local stretching or framing; a stretched canvas is mounted on support bars; a framed option adds an outer frame. Ask separately about hardware, frame finish, depth, and final weight. Our canvas-format guide explains the distinctions.

Separate a reference from a requirement

Link the selected design and describe the features that matter: composition, orientation, dominant colors, and the kind of surface you want to discuss. Mark any requested change as a custom request. Screens and room lighting affect perceived color, so discuss how a critical color will be agreed before production. Do not assume that a reference photograph establishes the exact material or finished dimensions.

Plan approval and delivery separately

Give the installation date as well as the preferred delivery date. Ask for creation time, the approval step, and transit as separate stages. Identify who approves each finished painting and how revisions will be agreed. For multi-room orders, ask whether items ship together or separately and who will receive and inspect them. A requested date is not a confirmed delivery promise.

Copy this project brief

Project name:
Delivery city, state, ZIP, and country:
Requested delivery date:
Installation date:
Approver and preferred contact:

For each position:

• Room / position ID
• Quantity
• Selected artwork link or design direction
• Wall width and height
• Furniture width
• Requested artwork size and whether it includes the frame
• Rolled / stretched / framed
• Frame color and any dimensions to confirm
• Palette and material questions
• Standard design or requested custom changes
• Budget and what it needs to include
• Delivery access or receiving requirements
• Open decisions requiring a proposal

For a project overview, visit art for interior designers.

Working with Avoryne Art

Avoryne Art offers paintings made by hand from selected designs. A design may be painted more than once, with natural variations in brushwork and surface details. There is no minimum order quantity for the Trade Program. Trade pricing and production scheduling advantages are available, with the quotation and timing confirmed for each project. Browse commercial and lobby wall art, start with the Trade Program, or send a room schedule to pro@avoryneart.com.

Before you approve a quotation

Check that the quote identifies the artwork, quantity, canvas format, finished dimensions, frame, agreed custom changes, approval process, delivery scope, and applicable return conditions. Ask for any missing item in writing before paying. The brief helps organize that discussion; it does not replace the supplier’s confirmed specification or order terms.